CONSENT FOR PERSONAL DATA TO BE HELD BY THE FARMERS CLUB
Many of you will have heard of the General Data Protection Regulations, or more likely the acronym, GDPR. They are a set of regulations for which any company, business, organisation, club or society will have to comply when they come into force on 31st May 2018.
The Regulations have been put in place to limit and then safeguard the use of personal information/data pertaining to individuals and what those organisations actually require for their legitimate purposes. Organisations can only hold your information if they have a lawful basis for doing so. There are only 6 lawful bases on which information can be held and at least one of them must apply whenever information is processed. In so far as the functionality and workings of a private members club such as our own are concerned, the legal basis is achieved by obtaining the consent of our members for specific purposes.
The specific purposes for which The Farmers Club holds information/data on any of its members is primarily to maintain vital communication with them related to anything related to constitutional, regulatory or rule-based changes to the operations of the Club, its activities, elections, events, functions or any other communication that is deemed to be in the interest of members related to the Club and its activities. To enable the Club to maintain the ability to communicate with its members, the new regulations require individual specific consent to hold data on each member. The consequences for not having this consent after 31st May 2018 are likely to manifest in the Club’s inability to use any data we have had historically to communicate with you, as we will effectively be barred from using it (in the absence of consent) and will be required to delete any information we hold up to that point in time.
Members have already provided the Club with a good deal of personal information already relating to the purposes of the Club, set out above, however, I am now required to ask for your explicit consent to obtain, store and process the data for Club purposes. This request also includes permission to take and hold photographs of members that are occasionally taken at club events and are used in the club journal and on the website. I have therefore set out a number of requests for your information and a statement that you freely give your consent for such data that you provide, to be stored and processed by the Club, for the purposes of the Club and its membership. This will also require your signature.
You can find the form on the right which you should download, print and sign after reading it carefully. You may then scan it and email it to us at firstname.lastname@example.org
If you have any questions about the above kindly email email@example.com and we would be more than happy to assist you.